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Executive Assistant, Art Gallery, New York City

 

For our world-renowned Art Gallery client we are seeking an Executive Assistant. The successful candidate will provide professional and personal support to the Owner of a rapidly growing art gallery. Duties include but are not limited to: Draft sales offers at owner's direction; schedule appointments; including client, personal and other meetings, calls and events; arrange all national and international travel; liaise with gallery and home staff, family and personal contacts; manage all office and personal correspondence and calls; liaise with clients, artists and guests as necessary; assist with recording and filing information concerning sales, acquisitions, consignments, loans and exhibitions; assist with mailings, holiday gifts and functions; provide occasional front desk and general gallery administrative support; other duties as necessary. The ideal applicant will have 3-5 years' experience in an Executive or Personal Assistant role at a major art gallery, auction house or equivalent, excellent communications, organizational and interpersonal skills, knowledge of contemporary art and the ability to manage a diverse calendar of professional and personal obligations. BA required. An excellent position for a polished, team-oriented and discreet professional with a career interest in the role. Salary to 65K and excellent benefits. Please send resume as a standard Word document with detailed cover letter and contact info for at least three references to careers@artstaffing.com.

Posted on 6/4/2015

Manager of Client Services & Exhibition Coordinator, RBA/Racine Berkow Associates, Inc., New York, NY

 

For Racine Berkow Associates, Inc., we are seeking a Client Services Manager & Exhibition Coordinator with hands-on experience coordinating international museum exhibitions. The successful applicant will be responsible for developing, implementing and supervising all aspects of client services and managing the coordination of museum exhibitions. Duties include: coordinate, oversee and supervise national and international shipments; review, log and respond to all estimate requests; supervise client services associates staff; act as company Security Coordinator for the TSA and maintain all related books and records; maintain job logs, files and databases; manage, develop and maintain relations with new and existing clients; other duties as required. The ideal candidate will have 3-5 years' experience in a fine art shipping company, major museum or gallery with similar responsibilities; experience at a fine art shipping company strongly preferred. BA required; excellent communications, organizational and client management skills essential. An excellent opportunity for a team-oriented, energetic, proactive and committed professional to join a fast-growing company that offers career advancement. Salary to $70K and excellent benefits. Please send resume with detailed cover letter and contact information for at least three references to careers@artstaffing.com.

Posted on 6/4/2015

Director & Manager of Retail Operations

 

For our renowned New York City Contemporary Art Gallery client we are seeking a Director & Manager of Retail Operations. The successful applicant will manage all day-to-day operations for a luxury-retail bookstore focused on Contemporary Art, maximize sales, meet financial objectives and facilitate promotion of the gallery artists and program. Duties include working with gallery team to create and maintain the bookstore environment; plan and produce promotional events; work with the financial team to plan budgets, manage expenses, inventory, artist statements and POS systems; liaise with vendors and approve invoices; manage recruitment and HR; manage merchandise plan; create client outreach ; other duties as necessary. The ideal candidate will have a minimum of 5 years' experience in a luxury retail environment with a focus on arts & culture; extensive knowledge of contemporary art, architecture, photography and design; and excellent client liaison, management, project coordination and organizational skills. An exciting opportunity for a self-reliant problem-solving professional with a proven sales history and the ability to manage and motivate staff. BA required; languages a plus. Highly competitive salary DOE and excellent benefits. Please send resume along with detailed cover letter and the contact information for at least three references to careers@artstaffing.com.

Posted on 6/2/2015

Director of Finance & Administration, Art Gallery, New York City

 

For our internationally celebrated art gallery client we are seeking a Director of Finance & Administration. The successful applicant will manage all financial and fiscal aspects of the gallery's operations, including all banking activities and supervision of finance staff and systems. Duties include overseeing all budgeting, forecasting, accounting and taxation; oversee inter-company transactions both in the US and abroad; responsible for accounts receivable, accounts payable and payroll; prepare all financial reports including income statements and balance sheets; liaise with accountant and other consultants; prepare offers of employment and administer employee benefits; ensure compliance with GAAP and all federal, state and local regulatory laws; oversee Finance Manager and Finance Associate; other duties as necessary. The ideal candidate will have 8-10 years of experience in a senior level financial management role, and previous experience with an art gallery, auction house or arts business. MBA or CPA designation preferred. Excellent communication, interpersonal skills and computer skills are essential. A unique opportunity for a highly organized and systems-oriented professional looking for an executive-level leadership role. Salary DOE and excellent benefits. Please send resume with detailed cover letter and contact information for at least three references to gthomas@artstaffing.com.

Posted on 5/26/2015

Art Handlers, New York City, Immediate Hire

 

For our distinguished auction house client we are seeking art handlers to install over the week of April 27th through May 1st at Manhattan and LIC locations. Must have own tool kit; prior experience with auction houses a plus. Please send resume with contact information for at least three references to careers@artstaffing.com.

Posted on 4/24/2015

Sales Assistant, Art Gallery, New York

 

For our renowned Chelsea contemporary art gallery we are seeking a Sales Assistant. The successful applicant will assist a Senior Director with all aspects of sales. Duties include assist with all queries and client outreach; liaise with new and existing clients; assist with viewings and exhibition previews; maintain inventory records, including price updates, auction records and provenance; maintain Director's calendar; prepare consignment, loan and approval forms; compile price lists and inventory reports; liaise with artists, museum directors and curators; facilitate museum loans; coordinate consignments; assist with exhibition logistics; other duties as necessary. The ideal candidate will have at least 3 years' experience with a major contemporary art gallery with a focus on providing support to senior sales directors and staff. BA and excellent communications, project management and organizational skills required. An excellent opportunity for a discreet, flexible, energetic and team-oriented professional. Competitive salary and excellent benefits. Please send resume with contact information for at least three references and detailed cover letter to careers@artstaffing.com.

Posted on 4/22/2015

Gallery Director, Contemporary Art Gallery, New York City

 

For our renowned Contemporary Art Gallery client we are seeking a Gallery Director. The successful applicant will manage all aspects of sales and serve as liaison to selected gallery artists. Duties include: initiate and close sales; develop client base and liaise with current clients; liaise with gallery artists and arrange studio visits; establish and maintain relations with international curators, critics and collectors; participate in art fairs; represent the gallery at events, auctions, museum and gallery openings; other duties as required. The ideal candidate will have 5-7 years' experience in a major gallery or auction house with a focus on contemporary art, comprehensive knowledge of the New York and international art markets, proven sales history, a highly developed client list and excellent communications, organizational and interpersonal skills. BA in Art History or equivalent and some travel for Art Fairs required. An excellent opportunity for a positive, energetic and team-oriented professional. Salary DOE and excellent benefits. Please send resume with detailed cover letter and contact information for at least three references to careers@artstaffing.com.

Posted on 2/10/2015

Finance Director, Art Gallery, New York City

 

For our renowned and rapidly growing art gallery client we are seeking a Finance Director. The successful applicant will manage all financial and fiscal aspects of the gallery's operations, including all banking activities, supervision of Finance & Accounting staff and systems, and assisting with strategic planning of domestic and international fiscal activities. Duties include overseeing all budgeting, forecasting, accounting and taxation; accounts receivable, accounts payable and payroll; prepare all financial reports including income statements and balance sheets; liaise with outside accounting firm in preparing tax returns; manage processes for financial forecasting; insure compliance with GAAP and all federal, state and local regulatory laws; oversee, recruit, train and evaluate Finance & Accounting staff; recommend and oversee improvements to systems; provide consultative support, financial reports and analyses to the executive team; establish and implement short and long-term departmental goals, objectives, policies and operating procedures; oversee financial management of foreign operations, including financial and budget policies and procedures; other duties as necessary. The ideal candidate will have a CPA designation; 10 years of experience in a senior level financial management role, and previous experience with an art gallery, auction house or arts business. Experience working with banks in leverage situations, the ability to analyze data and prepare reports, statements and projections and in-depth knowledge of finance, accounting, budgeting, and cost control principles including Generally Accepted Accounting Principles are required. Excellent written and oral communication skills, demonstrated leadership ability, team management, and interpersonal skills and advanced computer skills are essential. International experience working with and structuring joint ventures and operations a plus. A unique opportunity for a self-starting, highly organized and forward-thinking professional looking to join an expanding team. Salary DOE and excellent benefits. Please send resume with detailed cover letter and contact information or at least three references to recruiters@artstaffing.com.

Posted on 2/2/2015

Temp Registrar (three-month period), Art Museum, New York City

 

For our world-renowned New York City art museum client we are seeking a Registrar to work a three- month period beginning ASAP. Reporting to the Executive Director, the successful candidate will manage all aspects of registrarial work for site-specific, visiting and permanent collection exhibitions. Duties include: coordinate all transport, packing and unpacking and condition reports; manage exhibition contracts, agreements and insurance; liaise with curatorial staff to assist with completing a comprehensive review of collection databases, conservation needs, fiscal records and collections management issues; oversee on and off-site storage; manage and process all gifts, donations and new purchases; create catalogues, objects files, visual records and related policies and procedures; research new methods, vendors and systems; oversee all reproduction and copyright issues; update provenance, historical data and press as applicable; other duties as required. The ideal candidate will have 5 years' experience as a registrar with a major art museum, and excellent communications, organizational and time-management skills. BA in Art History or equivalent required. An excellent opportunity for a dedicated professional with significant collections management experience. Please send resume with detailed cover letter and contact information for at least three references to recruiters@artstaffing.com.

Posted on 1/14/2015

Finance & Accounting Director, Art Gallery, New York City

 

For our world-renowned New York City-based art gallery client we are seeking a Finance & Accounting Director. The successful candidate will have detailed experience with complex global art transactions including working with banks in leverage situations; monitoring all banking activities: contributing to the strategic planning of domestic and international fiscal activities; supervising finance staff and overseeing all systems; other duties as required. The ideal candidate will have at least ten years' experience in a finance role with a major art gallery, auction house or arts business and superb organizational, communications and managerial skills. CPA or MBA preferred; experience with structuring international joint ventures a plus. Salary from 200 to 250K DOE and excellent benefits. Please send resume with detailed cover letter and contact information for at least three references to Geri Thomas, President, Thomas & Associates, Inc., at: gthomas@artstaffing.com.

Posted on 1/06/2015

Personal & Gallery Assistant, Art Gallery, New York City

 

For our world-renowned Art Gallery client we are seeking a Personal & Gallery Assistant. The successful candidate will work with the Director and their team to administer all aspects of both a showroom of contemporary art and the Director's personal and professional schedule. Duties include but are not limited to: manage all aspects of the gallery and Director's schedules, including client, personal and other meetings, calls and events; arrange all national and international travel; liaise with gallery and home staff, family and personal contacts; manage all office and personal correspondence and calls; interact with clients, artists and guests; provide office administrative support including filing, databases, vendor relations and front desk; assist with mailings, holiday gifts and functions; update artist records, press packets and other support materials; other duties as required. The ideal applicant will have 3-5 years' experience in an Executive or Personal Assistant role at a major art gallery, auction house or equivalent, excellent communications, organizational and interpersonal skills, knowledge of contemporary art and the ability to manage a diverse calendar of professional and personal obligations. BA in Art History or equivalent required. An excellent position for a polished, team-oriented and discreet professional with a career interest in the ability to work a multi-faceted role in a fast-paced environment. Salary DOE and excellent benefits. Please send resume as a standard Word document with detailed cover letter and contact info for at least three references to: recruiters@artstaffing.com.

Posted on 12/23/2014

Senior Sales Associate, Art Gallery, New York City

 

For our internationally renowned art gallery client we are seeking a Senior Sales Associate. The successful candidate will work with the Executive and Sales teams to develop sales in the primary and secondary market with a focus on Contemporary Art. Duties include: managing all aspects and stages of sales; development of client relations with private, corporate and museum collections; liaising with artists; market research and analysis; attendance at major auctions, art fairs and other programs; other duties as necessary. The ideal candidate will have at least 5 years' experience with a major gallery or auction house, extensive client contacts, a proven sales record and excellent communications, networking and organizational skills. BA in Art History or related discipline required. Excellent salary, commission and benefits. An excellent position for a polished and proactive team player looking for a long-term role. Please send resume with detailed cover letter and contact information for at least three references to: recruiters@artstaffing.com.

Posted on 10/29/2014

Registrar, Art Gallery, New York City

 

For our internationally celebrated New York City art gallery client we are seeking a Registrar. The successful candidate will oversee all registrarial duties, including condition reports; domestic and international shipping; overseeing crating, packing and deliveries; maintaining inventory and related databases; coordinating activity in the gallery warehouse; overseeing all art fair shipping, liaising with artists' studios; daily logging of transport, storage and installation sites; liaising with vendors and tracking budgets; other duties as necessary. The ideal candidate will have at least 5 years' experience as a Registrar with a major art gallery or auction house and excellent project management, communications, interpersonal and organizational skills. An excellent opportunity for a team-oriented professional eager to work with one of New York's major galleries. Salary DOE and excellent benefits. Please send resume with detailed cover letter and contact information for at least three references to recruiters@artstaffing.com.

Posted on 12/4/2014

Executive Assistant to the Director, Art Museum, New York City

 

For our world-renowned contemporary art museum and cultural center client we are seeking an Executive Assistant to the Director. The successful candidate will support the Director in all administrative functions and organize and direct the operations of the office. Duties include but are not limited to: review and respond to inquiries and requests made to office of Director; prepare and manage all correspondence and calls; maintain databases and files; manage Director's schedule, including staff and other meetings, calls and events; arrange all national and international travel and related expense reports; research and coordinate information for Director as needed; assist in coordination of Board meetings and transcribe minutes; help coordinate special events; other duties as required. The ideal applicant will have 3-5 years' experience in an Executive Assistant role at a major museum or cultural organization, excellent communications, organizational and interpersonal skills, and the ability to manage a diverse calendar of professional obligations. BA in Art History or equivalent and fluency in spoken and written Spanish required. An excellent position for a polished, team-oriented and dedicated professional. Salary DOE and excellent benefits. Please send resume as a standard Word document with detailed cover letter and contact info for at least three references to recruiters@artstaffing.com.

Posted on 11/6/2014

Art Handlers, Immediate Multiple Opportunities

 

For numerous gallery, art fair, private and public collection clients we are seeking experienced art handlers for temporary assignments. The ideal candidates will have at least 5 years' experience with a major art gallery or auction house with installation, packing and shipping; prior art fair experience; familiarity with condition reports and registrarial duties; and be conversant with the latest methods, materials and practices. BA in Art History or equivalent, own tool kit and excellent project management, problem-solving and communications skills required. Driver's license a plus. Some travel may be required. Competitive rates. Please send resume with detailed cover letter and contact information or at least three references to recruiters@artstaffing.com.

Posted on 8/29/2014

Registrar, Auction House, New York City

 

For our distinguished auction house client we are seeking a Registrar. The successful applicant will handle all aspects of art handling including: oversee warehousing and other long and short-term storage, manage national and international shipping including packing and insurance, perform condition reports, lead art handler team, liaise with consultants, vendors and transporters, oversee all related databases, manage presentation of work related to live auctions, other duties as necessary. The ideal candidate will have at least 5 years' experience as a registrar with a major art gallery or auction house and excellent communications, organizational, computer and project management skills. BA in Art History or equivalent required; the ability to manage multiple deadlines, problem-solve and liaise with staff, vendors and clients is essential. An excellent position for a dedicated, deadline-oriented and highly professional team-player. Salary to 70K DOE and benefits. Please send resume with detailed cover letter and contact information or at least three references to recruiters@artstaffing.com.

Posted on 8/28/2014

The National Academy, New York, NY
Associate Curator for Contemporary Art & Architecture

 

The National Academy is a lively community of artists, architects, educators, students, museum-goers, and those dedicated to the arts in America. The National Academy Museum's permanent collection of over 7,000 works captures the variety and vitality of American art since the early 19th century due to the vision of the Academicians who present their work upon induction to the Academy. The Academy School offers studio-based study in an intimate environment under the mentorship of working faculty artists.

The National Academy seeks an Associate Curator for Contemporary Art and Architecture to be part of a dynamic and highly-focused curatorial team, producing at least five exhibitions and 25 programs annually. Responsibilities include creating exhibitions, producing catalogues and wall text, and overseeing installations, as well as developing and implementing public programs on contemporary art and architecture. In addition, the Associate Curator is the programmatic point person and contact for the Academicians and facilitates their participation in the life of the Academy by developing a comprehensive knowledge of their work and accomplishments, and including them in lectures, panel discussions and workshops. Working with the Curator of 19th and early 20th Century Art, the Associate Curator oversees the docent program and serves as Project Manager for the Academy's Annual Induction Ceremony. This position works closely with the Registrar and Chief Conservator on all exhibitions, loans and care of the collection. In concert with the curatorial team, the Associate Curator will prepare, track and adhere to departmental budgets.

We strongly seek candidates who bring an expertise in utilizing a collaborative and integrative approach to exhibitions and program planning. The ideal candidate will have at least 3-5 years' experience as an assistant or associate curator with a track record of developing and producing contemporary art and architecture exhibitions and attendant public programs. MA required; PhD preferred. Ability to foster relationships with artists, architects and donors is essential as is a positive, proactive and collegial work ethic. Excellent written and oral communication and time management skills are required. Proficiency in MS programs and The Museum System (TMS) is necessary. Competitive salary and excellent benefits.

Please send detailed cover letter, resume, exhibition history and contact information for at least three references to: gthomas@artstaffing.com; Geri Thomas, President, Thomas & Associates, Inc. - www.artstaffing.com

Posted on 8/1/2014

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