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Executive Assistant, Contemporary Art Gallery, New York City

 

For our internationally renowned contemporary art gallery client we are seeking an Executive Assistant to the Owner. The successful candidate will provide a broad range of administrative support in a busy internationally-geared office. Duties include but are not limited to: manage calendar and schedule appointments; including client, personal and other meetings, calls and events; arrange all national and international travel; update personal and business databases, files, library and archives; manage all office and personal correspondence and calls; liaise with clients, artists and guests as necessary; assist with recording and filing information concerning sales, acquisitions, consignments, loans and exhibitions; assist with mailings, holiday gifts and functions; provide administrative support for openings and events; other duties as necessary.

The ideal applicant will have 3-5 years' experience in an Executive Assistant role at a major art gallery, auction house or equivalent, excellent communications, organizational and interpersonal skills, knowledge of contemporary art and the ability to manage a diverse calendar of professional and personal obligations. BA required. An exciting opportunity for an engaged and enthusiastic professional who is seeking a team environment and enjoys an administrative role. Highly competitive salary and excellent benefits. Please send resume with cover letter to careers@artstaffing.com.

Posted on 1/05/2017

Executive Director, Historic Huguenot Street
New Paltz, NY

 

Historic Huguenot Street (HHS) seeks an Executive Director to provide dynamic leadership and to direct the planning, organization, collections, programming, fundraising, staffing, and operations of this 10-acre National Historic Landmark District. The site includes a Visitor Center, seven historic stone houses, a reconstructed 1717 Huguenot church, eight other properties, exhibit and program spaces, archaeological sites, and a burial ground that dates to the very first Huguenot settlers in New York State.

Followers of theologian John Calvin, fleeing religious persecution in northern France, purchased 40,000 acres of land from the Munsee Native Americans in 1677. The Huguenot's first settlement, built with the contribution of enslaved Africans, was located on the banks of the picturesque Wallkill River in the Mid-Hudson Valley of New York. The Huguenot farm community soon integrated with Dutch inhabitants, and grew and prospered to become the vibrant town of New Paltz, NY.

Since then, Historic Huguenot Street has grown into an innovative museum, chartered as an educational corporation by the State of New York, and dedicated to protecting the historic buildings, conserving an important collection of artifacts and manuscripts, and promoting the stories of Native American, enslaved African, and European families from the seventeenth century to today. It is an exciting moment at Historic Huguenot Street as the organization is poised to become a progressive and provocative model for the renaissance of historic sites and museums across the country.

THE POSITION

The Executive Director reports to the Board of Trustees and serves as the chief executive officer of Historic Huguenot Street, providing strategic direction and establishing initiatives to reach new levels of growth and prominence locally, regionally, nationally and internationally.

SUMMARY OF RESPONSIBILITIES

  • Direct and be responsible for the long-term preservation and growth of HHS's physical assets including buildings, grounds, artifacts and collections.
  • Assume full revenue and expense responsibilities including the development of annual budgets, financial planning and reporting, and fundraising activities.
  • Grow and diversify funding sources and develop ongoing relationships with government, foundations, corporations, and individual donors.
  • Direct and oversee HHS's cultural, educational, and public programming.
  • Direct and oversee HHS's public relations and marketing initiatives to increase public awareness and visitation to the site; develop an effective communications plan to raise the profile of HHS.
  • Lead, manage and motivate a staff of 15 full-time and 12 part-time and seasonal staff members, and volunteers.
  • Engage the constituents and community as the chief spokesperson of HHS and continue to establish strong partnerships in order to enhance HHS's public image to expand interest and support.
  • Direct and maintain the highest guest service standards for visitors and supporters of HHS.

QUALIFICATIONS

  • The ideal candidate will have at least 7-10 years' of progressively responsible leadership experience in museums, historic sites, or in related cultural organizations.
  • Thorough knowledge of the principles, methods, and best practices of historical sites or museum management, as well as a history of involvement in relevant professional organizations.
  • A track record of proven fundraising and working with boards to identify and expand resources.
  • Meaningful experience at organizations with budgets of at least $1 million or more.
  • Proven ability to work cooperatively, diplomatically, and effectively with community leaders, constituents, and stakeholders to represent and advance the organization.
  • Evidence of managing, nurturing and developing professional staff.
  • Excellent planning, time management, and decision-making skills.
  • Superior oral and written communication skills.
  • Integrity, accountability and emotional intelligence.
  • A deep commitment to the public dimension of museums and cultural organizations.
  • Familiarity with and interest in the Hudson Valley region preferred.
  • BA required; advanced degree preferred.
  • Competitive salary, excellent benefits and work environment.

For further information please visit the Historic Huguenot Street website at http://www.huguenotstreet.org. To apply, please send cover letter and resume to: Geri Thomas, President, Thomas & Associates, Inc., gthomas@artstaffing.com.

Posted on 12/13/2016

Collection Assistant, Private Collection,
New York City

 

For our renowned corporate art collection we are seeking a Collection Assistant. The successful applicant will work with the Collection Manager and other staff to support a unique collection of Old Masters. Duties include providing comprehensive administrative support, including maintain all files and archives; assist with schedule and organization for projects, including loans; respond to queries; arrange appointments and travel; reconcile monthly expense reports; other duties as necessary. The ideal candidate will have at least 2 years' experience with an art gallery, museum or private collection and excellent communications, organizational and project management skills. BA in Art History, experience with Photoshop and light web editing skills are required. Knowledge of and experience with Old Masters a plus. Salary DOE and excellent benefits. An exciting opportunity for a dedicated and deadline-oriented professional. Please send resume with detailed cover letter to careers@artstaffing.com.

Posted on 11/23/2016

Prints Specialist, Art Gallery, New York City

 

For our renowned gallery client we are seeking a Prints Specialist. The successful candidate will manage all aspects of sales and administration for an inventory of Modern & Contemporary prints. Duties include: manage and develop business and clientele for primary and secondary markets; oversee all aspects of sales; oversee and develop consignments; liaise with gallery artists regarding production and sale of prints; participate in art fairs, supervise assistant and interns; manage inventory and related databases; represent gallery at art world events and programs; other duties as required. The ideal candidate will have 5-7 years' experience with prints in a major art gallery or auction house, proven sales, highly developed contacts, knowledge of international markets and excellent organizational, project management and communications skills. BA in Art History or equivalent required. Salary DOE and excellent benefits. An exciting opportunity for a committed and strategic-minded professional. Please send resume with detailed cover letter and contact information for at least three references to careers@artstaffing.com.

Posted on 11/17/2016

Executive Assistant, Contemporary Art Gallery, New York City

 

For our renowned Contemporary Art Gallery client we are seeking an Executive Assistant. The successful candidate will provide professional and personal support to the Owner of a rapidly growing art gallery. Duties include but are not limited to: manage calendar and schedule appointments; including client, personal and other meetings, calls and events; arrange all national and international travel; update personal and business databases, files, library and archives; manage all office and personal correspondence and calls; liaise with clients, artists and guests as necessary; assist with recording and filing information concerning sales, acquisitions, consignments, loans and exhibitions; assist with mailings, holiday gifts and functions; provide administrative support for openings and events; other duties as necessary.
The ideal applicant will have 3-5 years' experience in an Executive Assistant role at a major art gallery, auction house or equivalent, excellent communications, organizational and interpersonal skills, knowledge of contemporary art and the ability to manage a diverse calendar of professional and personal obligations. BA required. An excellent position for a polished, team-oriented and discreet professional with a career interest in the role. Competitive salary DOE and excellent benefits. Please send resume as a standard Word document with detailed cover letter and contact info for at least three references to careers@artstaffing.com.

Posted on 11/10/2016

Sales Director, Contemporary Art Gallery, New York

 

For our celebrated New York gallery client we are seeking a Sales Director. The successful applicant will assist with all aspects of sales with a focus on Contemporary art. Duties include: generate sales revenue and achieve sales goals; manage all aspects of the sales process; build and maintain client relationships; sell both primary and secondary market works; develop strategic outreach; participate in art fairs; represent gallery at art world events, openings and programs; other duties as required. The ideal candidate will have at least 3- 5 years' experience and proven sales record with an art gallery or auction house department with a focus on international Contemporary and related markets; international experience and contacts; excellent communications, project management and organizational skills; and the ability to work in an intimate team-oriented setting. BA in Art History or equivalent and some travel, national and international, for art fairs required. Familiarity with ArtBase a plus. Salary DOE with commission and benefits. An excellent opportunity for a detail-oriented self-starter with a strong work ethic. Please send resume with detailed cover letter and contact information for at least three references to careers@artstaffing.com.

Posted on 10/7/2016

Director of Development, A Blade of Grass, New York, NY

 

Overview

A Blade of Grass (ABOG) is a young and ambitious nonprofit with strong fundraising assets operating at the intersection of art and social justice. Founded in 2011, ABOG nurtures socially engaged art by providing direct support to and telling stories about individual artists that are enacting social change within communities.

Mission: A Blade of Grass Nurtures Socially Engaged Art. We provide resources to artists who demonstrate artistic excellence and serve as innovative conduits for social change. We evaluate the quality of work in this evolving field by fostering an inclusive, practical discourse about the aesthetics, function, ethics, and meaning of socially engaged art that resonates within and outside the contemporary art dialogue.

The ABOG Fellowship for Socially Engaged Art, our cornerstone program, supports socially engaged artists who are working in leadership roles and in direct partnerships with communities in ways that are ambitious in scale and relevant to everyday life, in order to enact social change. Seven to ten artists or collectives are selected every year via a competitive nationwide open call. ABOG provides direct financial support for the production of a short documentary film, ethnographic field research, a biannual publication, citizen journalism, public programs that contextualize artists' projects, and direct opportunities to see socially engaged art.

ABOG's goal is to illuminate the evolving roles and contributions of artists by telling compelling stories about the beauty, meaning, and transformative potential of projects that happen in everyday life.

Position Description

A Blade of Grass is seeking a development officer who can effectively partner with the Executive Director and Board to develop and lead staff and board efforts towards the implementation of an annual fundraising plan that capitalizes on the diverse audiences that ABOG serves.

Responsibilities

  • Partner with the Executive Director and Board to create an annual development plan that expresses and enacts ABOG's vision, sets clear income targets, and furthers strategic objectives
  • Lead implementation by marshaling board and staff efforts to create a culture in which everyone on the ABOG team is a fundraiser
  • Partner with staff and board on an annual operating budget
  • Secure financial support from individuals, corporate sponsors, and foundations
  • Identify, package, and market earned income opportunities
  • Engage in outreach and cultivation to grow ABOG's community of support
  • Oversee planning and implementation of special events, outings and salons
  • Oversee the grant calendar and grant writing and reporting; integrate data for the Cultural Data Project; track donors using Donor Perfect
  • Other responsibilities as assigned

Qualifications

The ideal candidate loves to "sell" big ideas; has substantial leadership-level development and/or foundation experience outside the small arts nonprofit landscape; is passionate about a variety of social issues and believes in the role artists play as visionary change agents; and, can demonstrate the following skills and qualities:

  • Abundance mindset and experience managing and growing resources
  • Demonstrable interest in movement-based fundraising
  • Sufficient flexibility to deploy multiple development tactics, and work with multiple audiences and value propositions
  • An established network of contacts that would be excited to support ABOG's mission and activities
  • Demonstrable relationship-building and outreach skills
  • Creativity and a specific interest in innovative approaches to fundraising
  • Comfort with ambiguity, the capacity to "fail forward," and an ability to take risks
  • Exceptional writing, communication and interpersonal skills essential
  • An established network within the tech entrepreneurship landscape is a plus
  • Specific experience working within foundations is a plus
  • Specific experience fundraising within a political movement or campaign context is a plus

How to Apply

An excellent opportunity for a proactive, polished, results-oriented and intellectually engaged professional. Please send cover letter, resume and the contact numbers for three references (confidential) to: gthomas@artstaffing.com.Geri Thomas, President, Thomas & Associates, Inc.

Posted on 10/4/2016

Administrative & Research Associate, Art Gallery, New York City

 

For our renowned art gallery client we are seeking an Administrative & Research Associate. The successful applicant will work closely with the gallery owners to provide comprehensive administrative and research support. Duties include: research all provenance and exhibition-related history of a rapidly expanding inventory of secondary market work with a focus on American Modernism through Postwar art; generate, expedite and manage all gallery invoices, contracts, consignment agreements, purchase agreements and related paperwork; liaise with collectors, dealers and museums to obtain relevant information; manage and update databases; answer insurance and appraisal-related queries; arrange biddings, condition reports and images for auctions; supervise gallery librarian; liaise with sales directors; other duties as required. The ideal candidate will have at least 5 years' experience in a research or administrative role with a major art gallery and detailed knowledge of 20th century American art. BA in art history required; MA strongly preferred. Knowledge of art databases including ArtBase and ArtSystems, strong Photoshop and excellent research, communications and organizational skills are essential. An excellent opportunity for a proactive, detail-oriented, intellectually engaged and flexible problem solver with the ability to anticipate needs and support a diverse team. Salary DOE and benefits. Please send resume with detailed cover letter and contact information or at least three references to careers@artstaffing.com.

Posted on 9/15/2016

Gallery Manager, Art Gallery, New York City

 

For our renowned art gallery client we are seeking a Gallery Manager. The successful applicant will oversee all aspects of management, operations and website maintenance. Duties include: draft consignment agreements and invoices; negotiate insurance policies; manage gallery finances and liaise with bookkeeper; create and implement new cost-effective procedures; serve as liaison for New York auction consignments; oversee staff and hire and train new staff and interns; organize and monitor staff schedules; create, design and manage e-mail marketing campaigns; create and update content for Facebook, Twitter and Pinterest accounts; manage and update gallery website; other duties as necessary. The ideal candidate will have at least 5-7 years' experience managing an art gallery or arts business; experience with legal and financial contracts; ability to manage staff; and excellent project management, communications and organizational skills. Competitive salary and benefits. An exciting opportunity for an energetic and focused professional who thrives in a multi-faceted role. Please send resume and cover letter along with contact information for at least three references to careers@artstaffing.com.

Posted on 9/15/2016

Long-term Temporary Registrar — Two Positions
New York and New Jersey locations

 

For our distinguished foundation client we are seeking a registrar to fill a long-term temporary position of approximately four months starting immediately. The successful candidate will coordinate the production, shipment and installation for the Foundation's New York headquarters; establish policies and protocols; and transition the permanent collection into a new TMS database.

For our world-renowned arts business client we are seeking a registrar to fill a long-term temporary position of approximately six months starting in November. The successful candidate will manage all registrarial duties, including condition reports, databases, storage and shipping. New Jersey location; some experience with decorative arts and jewelry strongly preferred.

Competitive rates. Please send resume with cover letter and contact information for at least three references to careers@artstaffing.com.

Posted on 8/25/2016

Human Resources Assistant, Art Gallery, New York

 

For our internationally celebrated Contemporary art gallery client we are seeking a Human Resources Assistant. The successful candidate will assist with all aspects of Human Resources, including benefits and general administration. Duties include: prepare benefits packages; process enrollments and terminations; review monthly invoices and related deductions; maintain personnel files; track resume submissions and related interview schedules; Prepare offer letters, info packets and orientation for new employees; assist with payroll; liaise with employees; other duties as required. The ideal candidate will have at least 2 years' experience in Human Resources, excellent interpersonal, communications and organizational skills and the ability to work in a fast-paced environment. BA required. An excellent position for an energetic and resourceful candidate. Please send your resume with detailed cover letter and contact information for at least three references to careers@artstaffing.com.

Posted on 8/19/2016

Sales Director, Art Gallery, New York

 

For our celebrated New York gallery client we are seeking a Sales Director. The successful applicant will assist with all aspects of sales with a focus on Modern through Contemporary primary and secondary market. Duties include: generate sales revenue and achieve sales goals; build and maintain client relationships; source secondary market materials; research, write and edit support materials for available works; participate in all art fairs; represent gallery at art world events, openings and programs; other duties as required. The ideal candidate will have 7+ years' experience and proven sales record with a blue chip art gallery or auction house department with a focus on Modern through Contemporary; international experience and contacts; broad knowledge of related markets; excellent communications, project management and organizational skills; and the ability to work in an intimate team-oriented setting. BA in Art History or equivalent and some travel for art fairs and other projects required. Highly competitive salary DOE with commission and benefits. An excellent opportunity for a polished and engaged professional. Please send resume with detailed cover letter and contact information for at least three references to careers@artstaffing.com.

Posted on 7/25/2016

Associate Director, Institutional Development, New York City

 

For our globally influential museum client we are seeking an Associate Director, Institutional Development. The successful applicant will identify museum funding needs and develop and manage a strategic plan for soliciting support from foundations and governmental agencies. Duties include: Manage and expand an existing portfolio of funders; develop proposals and budgets; provide strategy and vision with the departmental director; manage and motivate a team of three development professionals; monitor revenue projections; provide analysis and ensure compliance; some travel and participation in events required. The ideal candidate will have at least 7 years' experience in fundraising for a major arts & culture organization, demonstrated success in securing foundation and government funding; and excellent communications, organizational, and presentation skills. BA required; MA preferred. Excellent salary and benefits. An exciting opportunity for a take-charge and detail-oriented professional able to manage multiple projects and deadlines. Please send resume with detailed cover letter and contact information for at least three references to careers@artstaffing.com.

Posted on 7/20/2016

Human Resources Manager, Roundabout Theatre Company, New York City

 

For our client, The Roundabout Theatre Company, one of the nation's largest and most celebrated non-profit theaters, we are seeking a Human Resources Manager. The successful applicant will work with senior management to create and implement all HR policies and procedures, including the standardization of processes to attract, retain and develop staff. Reporting to the Director of Finance, the position's duties include: manage planning and delivery of recruitment and staffing, employee relations, performance management, training, compensation and benefits; Provide day-to-day direction across the organization to ensure application of HR practices and compliance; liaise with and respond to needs of managers and staff; resolve employee relations issues and consult with legal consul as necessary; provide support in assessing and refining compensation practices, including bonuses; create and implement a strategic HR plan that supports the goals and mission of the company and its internal culture; other duties as required. The ideal candidate will have at least 7 years' experience in Human Resources with comprehensive knowledge of recruitment, employee relations, compliance, compensation, benefits planning and administration, as well as training management and organizational development. Demonstrated success in supporting a creative arts and culture non-profit organization; knowledge of current HR trends, labor laws and federal and state regulations; and excellent communications and organizational skills are essential. BA required: HR-related degree or SPHR certification a plus. Competitive salary DOE and excellent benefits. An exciting opportunity for a hands-on and highly adaptable professional able to manage multiple priorities. Please send resume as standard Word document with detailed cover letter and contact information for at least three references to careers@artstaffing.com.

Posted on 6/23/2016

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