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Part Time Human Resources & Database Associate
Thomas & Associates, Inc.

 

With offices in New York City Thomas & Associates, Inc., is an innovative firm that offers staffing, consulting, and professional development workshops for museums, galleries, auction houses, and arts & culture businesses nationwide and internationally.

We are currently seeking a Part-Time Human Resources & Database Associate to work in our New York City offices. The successful candidate will assist in all forms of business-getting and outreach with an emphasis on social media networks, including LinkedIn, Facebook and other professional platforms to assist in sourcing high-quality candidates for positions with major art galleries, museums, auction houses and arts & culture businesses and organizations; assist with all related data entry and database updates, reviews and incorporation of new systems; participate in weekly client update sessions; assist with phones, correspondence and scheduling; other duties as necessary. BA in Art History or equivalent, at least 2 years' experience at an art gallery, auction house or arts business and excellent database, communications and social media skills required: the ability to multitask and provide excellent client relations support is essential. Some prior HR experience a plus. An excellent opportunity to gain experience with the leading international firm in arts & culture recruitment; growth potential for the right candidate. Professional work environment. Please send resume with detailed cover letter and contact information of at least three references to recruiters@artstaffing.com.

Posted on 3/16/2015

Associate Director, Art Gallery, New York

 

For our world-renowned Art Gallery client we are seeking an Associate Director. The successful applicant will assistant the Senior Director with all sales and artist-related activities, including exhibitions, and general research projects. Duties include: liaise with clients and artists; assist with art fairs; develop sales strategies; provide general administrative and office management support; additional duties as required. The ideal candidate will have at least 5 years' experience in a sales role with a major art gallery or auction house and excellent organizational, communications and interpersonal skills. BA in Art History or equivalent required. Extensive knowledge of 20th Century art and secondary market Contemporary art are essential. An exciting position for a team-oriented and highly polished professional who enjoys a multi-faceted role and thrives in a fast-paced environment. An excellent opportunity to work with one of the world's great art galleries. Salary DOE and excellent benefits. Please send resume with detailed cover letter and contact information for at least three references to careers@artstaffing.com.

Posted on 2/26/2015

ART HANDLERS/IMMEDIATE HIRE/ART FAIRS

 

For our gallery clients participating in art fairs we are seeking experienced art handlers to assist with installation and break-down. Dates for the first client are: set-up March 2nd & 3rd and take-down March 8th. Dates for the second client are: setup March 3rd & 4th and take-down March 9th. Must have prior art fair experience and own tool kit. Competitive rates. Please send resume with contact information for at least three references to careers@artstaffing.com.

Posted on 2/21/2015

Preparator, Art Gallery, New York City

 

For our renowned Contemporary Art Gallery client we are seeking a Preparator. The successful applicant will be responsible for all aspects of installing, packing, storing and transporting the inventory of works of art. Duties include maintaining and managing inventory locations, both on and off-site; installation of all exhibitions at the gallery and other locations, including art fairs and client's homes; daily maintenance of all gallery spaces; liaising with contractors, vendors and building staff; overseeing all mechanical and HVAC systems; other duties as necessary. The ideal candidate will have at least 5 years' experience as a Preparator, advanced knowledge of the latest art handling practices, systems and procedures and familiarity with inventory databases and Microsoft Office. BA in Art History or equivalent and excellent communications, project management and organizational skills are required. An excellent opportunity for a creative, detail-oriented, energetic problem-solver who works well in a team-oriented environment. Salary DOE and excellent benefits. Please send resume along with contact information for at least three references and detailed cover letter to careers@artstaffing.com.

Posted on 2/19/2015

Gallery Director, Contemporary Art Gallery, New York City

 

For our renowned Contemporary Art Gallery client we are seeking a Gallery Director. The successful applicant will manage all aspects of sales and serve as liaison to selected gallery artists. Duties include: initiate and close sales; develop client base and liaise with current clients; liaise with gallery artists and arrange studio visits; establish and maintain relations with international curators, critics and collectors; participate in art fairs; represent the gallery at events, auctions, museum and gallery openings; other duties as required. The ideal candidate will have 5-7 years' experience in a major gallery or auction house with a focus on contemporary art, comprehensive knowledge of the New York and international art markets, proven sales history, a highly developed client list and excellent communications, organizational and interpersonal skills. BA in Art History or equivalent and some travel for Art Fairs required. An excellent opportunity for a positive, energetic and team-oriented professional. Salary DOE and excellent benefits. Please send resume with detailed cover letter and contact information for at least three references to careers@artstaffing.com.

Posted on 2/10/2015

Finance Director, Art Gallery, New York City

 

For our renowned and rapidly growing art gallery client we are seeking a Finance Director. The successful applicant will manage all financial and fiscal aspects of the gallery's operations, including all banking activities, supervision of Finance & Accounting staff and systems, and assisting with strategic planning of domestic and international fiscal activities. Duties include overseeing all budgeting, forecasting, accounting and taxation; accounts receivable, accounts payable and payroll; prepare all financial reports including income statements and balance sheets; liaise with outside accounting firm in preparing tax returns; manage processes for financial forecasting; insure compliance with GAAP and all federal, state and local regulatory laws; oversee, recruit, train and evaluate Finance & Accounting staff; recommend and oversee improvements to systems; provide consultative support, financial reports and analyses to the executive team; establish and implement short and long-term departmental goals, objectives, policies and operating procedures; oversee financial management of foreign operations, including financial and budget policies and procedures; other duties as necessary. The ideal candidate will have a CPA designation; 10 years of experience in a senior level financial management role, and previous experience with an art gallery, auction house or arts business. Experience working with banks in leverage situations, the ability to analyze data and prepare reports, statements and projections and in-depth knowledge of finance, accounting, budgeting, and cost control principles including Generally Accepted Accounting Principles are required. Excellent written and oral communication skills, demonstrated leadership ability, team management, and interpersonal skills and advanced computer skills are essential. International experience working with and structuring joint ventures and operations a plus. A unique opportunity for a self-starting, highly organized and forward-thinking professional looking to join an expanding team. Salary DOE and excellent benefits. Please send resume with detailed cover letter and contact information or at least three references to recruiters@artstaffing.com.

Posted on 2/2/2015

Temp Registrar (three-month period), Art Museum, New York City

 

For our world-renowned New York City art museum client we are seeking a Registrar to work a three- month period beginning ASAP. Reporting to the Executive Director, the successful candidate will manage all aspects of registrarial work for site-specific, visiting and permanent collection exhibitions. Duties include: coordinate all transport, packing and unpacking and condition reports; manage exhibition contracts, agreements and insurance; liaise with curatorial staff to assist with completing a comprehensive review of collection databases, conservation needs, fiscal records and collections management issues; oversee on and off-site storage; manage and process all gifts, donations and new purchases; create catalogues, objects files, visual records and related policies and procedures; research new methods, vendors and systems; oversee all reproduction and copyright issues; update provenance, historical data and press as applicable; other duties as required. The ideal candidate will have 5 years' experience as a registrar with a major art museum, and excellent communications, organizational and time-management skills. BA in Art History or equivalent required. An excellent opportunity for a dedicated professional with significant collections management experience. Please send resume with detailed cover letter and contact information for at least three references to recruiters@artstaffing.com.

Posted on 1/14/2015

Finance & Accounting Director, Art Gallery, New York City

 

For our world-renowned New York City-based art gallery client we are seeking a Finance & Accounting Director. The successful candidate will have detailed experience with complex global art transactions including working with banks in leverage situations; monitoring all banking activities: contributing to the strategic planning of domestic and international fiscal activities; supervising finance staff and overseeing all systems; other duties as required. The ideal candidate will have at least ten years' experience in a finance role with a major art gallery, auction house or arts business and superb organizational, communications and managerial skills. CPA or MBA preferred; experience with structuring international joint ventures a plus. Salary from 200 to 250K DOE and excellent benefits. Please send resume with detailed cover letter and contact information for at least three references to Geri Thomas, President, Thomas & Associates, Inc., at: gthomas@artstaffing.com.

Posted on 1/06/2015

Personal & Gallery Assistant, Art Gallery, New York City

 

For our world-renowned Art Gallery client we are seeking a Personal & Gallery Assistant. The successful candidate will work with the Director and their team to administer all aspects of both a showroom of contemporary art and the Director's personal and professional schedule. Duties include but are not limited to: manage all aspects of the gallery and Director's schedules, including client, personal and other meetings, calls and events; arrange all national and international travel; liaise with gallery and home staff, family and personal contacts; manage all office and personal correspondence and calls; interact with clients, artists and guests; provide office administrative support including filing, databases, vendor relations and front desk; assist with mailings, holiday gifts and functions; update artist records, press packets and other support materials; other duties as required. The ideal applicant will have 3-5 years' experience in an Executive or Personal Assistant role at a major art gallery, auction house or equivalent, excellent communications, organizational and interpersonal skills, knowledge of contemporary art and the ability to manage a diverse calendar of professional and personal obligations. BA in Art History or equivalent required. An excellent position for a polished, team-oriented and discreet professional with a career interest in the ability to work a multi-faceted role in a fast-paced environment. Salary DOE and excellent benefits. Please send resume as a standard Word document with detailed cover letter and contact info for at least three references to: recruiters@artstaffing.com.

Posted on 12/23/2014

Senior Sales Associate, Art Gallery, New York City

 

For our internationally renowned art gallery client we are seeking a Senior Sales Associate. The successful candidate will work with the Executive and Sales teams to develop sales in the primary and secondary market with a focus on Contemporary Art. Duties include: managing all aspects and stages of sales; development of client relations with private, corporate and museum collections; liaising with artists; market research and analysis; attendance at major auctions, art fairs and other programs; other duties as necessary. The ideal candidate will have at least 5 years' experience with a major gallery or auction house, extensive client contacts, a proven sales record and excellent communications, networking and organizational skills. BA in Art History or related discipline required. Excellent salary, commission and benefits. An excellent position for a polished and proactive team player looking for a long-term role. Please send resume with detailed cover letter and contact information for at least three references to: recruiters@artstaffing.com.

Posted on 10/29/2014

Registrar, Art Gallery, New York City

 

For our internationally celebrated New York City art gallery client we are seeking a Registrar. The successful candidate will oversee all registrarial duties, including condition reports; domestic and international shipping; overseeing crating, packing and deliveries; maintaining inventory and related databases; coordinating activity in the gallery warehouse; overseeing all art fair shipping, liaising with artists' studios; daily logging of transport, storage and installation sites; liaising with vendors and tracking budgets; other duties as necessary. The ideal candidate will have at least 5 years' experience as a Registrar with a major art gallery or auction house and excellent project management, communications, interpersonal and organizational skills. An excellent opportunity for a team-oriented professional eager to work with one of New York's major galleries. Salary DOE and excellent benefits. Please send resume with detailed cover letter and contact information for at least three references to recruiters@artstaffing.com.

Posted on 12/4/2014

Executive Assistant to the Director, Art Museum, New York City

 

For our world-renowned contemporary art museum and cultural center client we are seeking an Executive Assistant to the Director. The successful candidate will support the Director in all administrative functions and organize and direct the operations of the office. Duties include but are not limited to: review and respond to inquiries and requests made to office of Director; prepare and manage all correspondence and calls; maintain databases and files; manage Director's schedule, including staff and other meetings, calls and events; arrange all national and international travel and related expense reports; research and coordinate information for Director as needed; assist in coordination of Board meetings and transcribe minutes; help coordinate special events; other duties as required. The ideal applicant will have 3-5 years' experience in an Executive Assistant role at a major museum or cultural organization, excellent communications, organizational and interpersonal skills, and the ability to manage a diverse calendar of professional obligations. BA in Art History or equivalent and fluency in spoken and written Spanish required. An excellent position for a polished, team-oriented and dedicated professional. Salary DOE and excellent benefits. Please send resume as a standard Word document with detailed cover letter and contact info for at least three references to recruiters@artstaffing.com.

Posted on 11/6/2014

Art Handlers, Immediate Multiple Opportunities

 

For numerous gallery, art fair, private and public collection clients we are seeking experienced art handlers for temporary assignments. The ideal candidates will have at least 5 years' experience with a major art gallery or auction house with installation, packing and shipping; prior art fair experience; familiarity with condition reports and registrarial duties; and be conversant with the latest methods, materials and practices. BA in Art History or equivalent, own tool kit and excellent project management, problem-solving and communications skills required. Driver's license a plus. Some travel may be required. Competitive rates. Please send resume with detailed cover letter and contact information or at least three references to recruiters@artstaffing.com.

Posted on 8/29/2014

Registrar, Auction House, New York City

 

For our distinguished auction house client we are seeking a Registrar. The successful applicant will handle all aspects of art handling including: oversee warehousing and other long and short-term storage, manage national and international shipping including packing and insurance, perform condition reports, lead art handler team, liaise with consultants, vendors and transporters, oversee all related databases, manage presentation of work related to live auctions, other duties as necessary. The ideal candidate will have at least 5 years' experience as a registrar with a major art gallery or auction house and excellent communications, organizational, computer and project management skills. BA in Art History or equivalent required; the ability to manage multiple deadlines, problem-solve and liaise with staff, vendors and clients is essential. An excellent position for a dedicated, deadline-oriented and highly professional team-player. Salary to 70K DOE and benefits. Please send resume with detailed cover letter and contact information or at least three references to recruiters@artstaffing.com.

Posted on 8/28/2014

The National Academy, New York, NY
Associate Curator for Contemporary Art & Architecture

 

The National Academy is a lively community of artists, architects, educators, students, museum-goers, and those dedicated to the arts in America. The National Academy Museum's permanent collection of over 7,000 works captures the variety and vitality of American art since the early 19th century due to the vision of the Academicians who present their work upon induction to the Academy. The Academy School offers studio-based study in an intimate environment under the mentorship of working faculty artists.

The National Academy seeks an Associate Curator for Contemporary Art and Architecture to be part of a dynamic and highly-focused curatorial team, producing at least five exhibitions and 25 programs annually. Responsibilities include creating exhibitions, producing catalogues and wall text, and overseeing installations, as well as developing and implementing public programs on contemporary art and architecture. In addition, the Associate Curator is the programmatic point person and contact for the Academicians and facilitates their participation in the life of the Academy by developing a comprehensive knowledge of their work and accomplishments, and including them in lectures, panel discussions and workshops. Working with the Curator of 19th and early 20th Century Art, the Associate Curator oversees the docent program and serves as Project Manager for the Academy's Annual Induction Ceremony. This position works closely with the Registrar and Chief Conservator on all exhibitions, loans and care of the collection. In concert with the curatorial team, the Associate Curator will prepare, track and adhere to departmental budgets.

We strongly seek candidates who bring an expertise in utilizing a collaborative and integrative approach to exhibitions and program planning. The ideal candidate will have at least 3-5 years' experience as an assistant or associate curator with a track record of developing and producing contemporary art and architecture exhibitions and attendant public programs. MA required; PhD preferred. Ability to foster relationships with artists, architects and donors is essential as is a positive, proactive and collegial work ethic. Excellent written and oral communication and time management skills are required. Proficiency in MS programs and The Museum System (TMS) is necessary. Competitive salary and excellent benefits.

Please send detailed cover letter, resume, exhibition history and contact information for at least three references to: gthomas@artstaffing.com; Geri Thomas, President, Thomas & Associates, Inc. - www.artstaffing.com

Posted on 8/1/2014

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